{"source":"CiteHawk AI Index","record":"AI meeting assistants — 2026-09","url":"https://www.citehawk.com/leaderboards/editions/2026-09/ai-meeting-assistants","immutable":true,"snapshotId":"ec2700f6-af74-4268-9f7b-a78a13b2d4a3","capturedAt":"2026-09-01T07:00:06.388+00:00","contentHash":"55d7e855e2bda9d32e75ffee62ac9318bd83312fdcb918361cfaba6160b24363","contentHashSpec":"sha256-v1: hex SHA-256 of the UTF-8 bytes of the compact JSON array (no whitespace, non-ASCII characters unescaped, as JavaScript JSON.stringify emits) of [provider, run, model, text] tuples, one per captured answer, sorted by provider then run","region":"global","prompt":"What are the best AI meeting assistants? Recommend the top brands or products that people actually use.","providers":["openai","claude","gemini","perplexity","deepseek","grok","bing_copilot","google_aio","google_ai_mode"],"models":{"grok":"grok-4.3","claude":"claude-sonnet-5","gemini":"gemini-3.5-flash","openai":"gpt-5.5-2026-04-23","deepseek":"deepseek-v4-flash","google_aio":"google_aio","perplexity":"sonar","bing_copilot":"bing_copilot","google_ai_mode":"google_ai_mode"},"runsPerProvider":1,"totalCalls":18,"ranking":[{"rank":1,"brand":"Fathom","domain":"fathom.video","score":54.5,"mentions":7,"recommendedBy":["openai","claude","perplexity","deepseek","grok","bing_copilot","google_ai_mode"],"averagePositionByProvider":{"grok":1,"claude":2,"openai":1,"deepseek":3,"perplexity":3,"bing_copilot":3,"google_ai_mode":1}},{"rank":2,"brand":"Fireflies.ai","domain":"fireflies.ai","score":54,"mentions":7,"recommendedBy":["openai","claude","perplexity","deepseek","grok","bing_copilot","google_ai_mode"],"averagePositionByProvider":{"grok":3,"claude":1,"openai":2,"deepseek":2,"perplexity":1,"bing_copilot":4,"google_ai_mode":2}},{"rank":3,"brand":"Otter.ai","domain":"otter.ai","score":53.2,"mentions":7,"recommendedBy":["openai","claude","perplexity","deepseek","grok","bing_copilot","google_ai_mode"],"averagePositionByProvider":{"grok":2,"claude":3,"openai":3,"deepseek":1,"perplexity":2,"bing_copilot":2,"google_ai_mode":4}},{"rank":4,"brand":"Zoom Workplace","domain":"zoom.us","score":42.6,"mentions":6,"recommendedBy":["openai","claude","perplexity","deepseek","grok","bing_copilot"],"averagePositionByProvider":{"grok":8,"claude":7,"openai":6,"deepseek":5,"perplexity":11,"bing_copilot":1}},{"rank":5,"brand":"Granola","domain":"granola.ai","score":36.4,"mentions":5,"recommendedBy":["openai","perplexity","grok","bing_copilot","google_ai_mode"],"averagePositionByProvider":{"grok":4,"openai":4,"perplexity":7,"bing_copilot":8,"google_ai_mode":3}},{"rank":6,"brand":"tl;dv","domain":null,"score":29.7,"mentions":4,"recommendedBy":["openai","perplexity","deepseek","grok"],"averagePositionByProvider":{"grok":5,"openai":5,"deepseek":7,"perplexity":4}},{"rank":7,"brand":"Krisp","domain":"krisp.ai","score":29.4,"mentions":4,"recommendedBy":["claude","perplexity","grok","bing_copilot"],"averagePositionByProvider":{"grok":6,"claude":6,"perplexity":6,"bing_copilot":6}},{"rank":8,"brand":"Avoma","domain":"avoma.com","score":22.5,"mentions":3,"recommendedBy":["openai","claude","perplexity"],"averagePositionByProvider":{"claude":5,"openai":9,"perplexity":5}},{"rank":9,"brand":"Microsoft Copilot","domain":"microsoft.com","score":22.3,"mentions":3,"recommendedBy":["openai","deepseek","grok"],"averagePositionByProvider":{"grok":10,"openai":7,"deepseek":4}},{"rank":10,"brand":"Webex Suite","domain":"webex.com","score":15.9,"mentions":2,"recommendedBy":["claude","bing_copilot"],"averagePositionByProvider":{"claude":7,"bing_copilot":5}},{"rank":11,"brand":"Google Duet AI / Gemini","domain":"google.com","score":15.6,"mentions":2,"recommendedBy":["openai","deepseek"],"averagePositionByProvider":{"openai":8,"deepseek":6}},{"rank":12,"brand":"Read AI","domain":"read.ai","score":15.6,"mentions":2,"recommendedBy":["claude","perplexity"],"averagePositionByProvider":{"claude":4,"perplexity":10}},{"rank":13,"brand":"Fellow","domain":null,"score":15.4,"mentions":2,"recommendedBy":["perplexity","grok"],"averagePositionByProvider":{"grok":7,"perplexity":8}}],"answers":[{"provider":"bing_copilot","run":1,"model":"bing_copilot","capturedAt":"2026-09-01T07:00:06.395Z","text":"The most widely used and top‑rated AI meeting assistants in 2026 are Zoom Workplace, Otter.ai, Fathom, Fireflies.ai, Webex Suite, Krisp, Tactiq, and Granola, each excelling in different real‑world use cases.\n\nIf you want the short answer:\n\nBest overall (most widely adopted): Zoom Workplace 1\nBest transcription/search power: Otter.ai 2\nBest free option: Fathom 2\nBest for sales/CRM: Fireflies.ai 1\nBest privacy/no cloud upload: Granola 1\nBest bot‑free capture: Krisp or Tactiq 2\nBest enterprise suite: Webex Suite 1\n\n✅ Top AI Meeting Assistants People Actually Use (With Strengths)\n\n1. Zoom Workplace — Best for hybrid & enterprise teams\n\nZoom’s built‑in AI Companion generates summaries, action items, and transcripts automatically, and integrates deeply with workflows like Slack and calendars G2 . Why people use it: It’s already where meetings happen, and the AI features feel native.\n\n2. Otter.ai — Best overall transcription & cross‑meeting search\n\nOtter delivers real‑time transcription, speaker ID, and powerful search across all past meetings . It’s also one of G2’s top‑rated tools G2 . Why people use it: The ability to ask “What did we say about X?” and instantly find it.\n\n3. Fathom — Best free AI meeting assistant\n\nUnlimited free transcription for individuals, fast summaries, and highlight clips . Also listed as a top pick on G2 G2 . Why people use it: It’s genuinely free and extremely fast.\n\n4. Fireflies.ai — Best for sales teams & CRM automation\n\nDeep integrations with Salesforce, HubSpot, Pipedrive, and more; logs call notes automatically . Why people use it: Saves 10–15 minutes of CRM data entry per call.\n\n5. Webex Suite — Best for multilingual & enterprise-grade capture\n\nReal‑time transcription, translation in 100+ languages, and hands‑free voice commands G2 . Why people use it: Strong enterprise compliance and global collaboration.\n\n6. Krisp — Best for noise removal & bot‑free capture\n\nProvides AI notes and summaries without joining as a bot, plus industry‑leading noise cancellation G2 . Why people use it: Clean audio + privacy (no bot in the meeting).\n\n7. Tactiq — Best lightweight Chrome-based captions & highlights\n\nRuns as a Chrome extension with real‑time captions and one‑click highlights . Why people use it: No bot, no app install — extremely simple.\n\n8. Granola — Best privacy-first, on-device processing\n\nProcesses audio locally on macOS with no cloud upload and no meeting bot . Why people use it: Ideal for lawyers, HR, consultants, and sensitive conversations.\n\n📊 Quick Comparison Table (Based on Supplied Results)\n\nTool | Best For | Bot Joins? | Key Strengths | Sources\nZoom Workplace | Enterprise & hybrid teams | Yes | Built‑in AI Companion, summaries, workflows | 1\nOtter.ai | Overall transcription & search | Yes | Cross‑meeting search, real‑time transcription | 2\nFathom | Free unlimited use | Yes | Fast summaries, highlight clips | 2\nFireflies.ai | Sales & CRM automation | Yes | Deep CRM sync, analytics | 1\nWebex Suite | Multilingual enterprise | Yes | 100+ languages, voice commands | 1\n\n🧭 How to Choose the Right One\n\nAlready using Zoom? → Zoom Workplace\nNeed the best transcription/search? → Otter.ai\nWant free? → Fathom\nSales or CRM-heavy workflow? → Fireflies.ai\nPrivacy-sensitive work? → Granola or Krisp\nHate bots joining meetings? → Tactiq or Krisp\nGlobal/multilingual team? → Webex Suite\n\nIf you tell me your use case (e.g., sales, consulting, enterprise IT, solo freelancer), I can narrow this list to the 2–3 best fits for your workflow.","extractedBrands":[{"name":"Zoom Workplace","domain":"zoom.us","position":1},{"name":"Otter.ai","domain":"otter.ai","position":2},{"name":"Fathom","domain":null,"position":3},{"name":"Fireflies.ai","domain":"fireflies.ai","position":4},{"name":"Webex Suite","domain":"webex.com","position":5},{"name":"Krisp","domain":"krisp.ai","position":6},{"name":"Tactiq","domain":null,"position":7},{"name":"Granola","domain":null,"position":8}]},{"provider":"claude","run":1,"model":"claude-sonnet-5","capturedAt":"2026-09-01T07:00:06.395Z","text":"## Best AI Meeting Assistants (2026)\n\nBased on current market data, reviews, and usage stats, here are the top AI meeting assistants people actually rely on:\n\n### 1. **Fireflies.ai** — Most widely adopted\nFireflies treats every meeting as structured data and reports serving over 1 million users worldwide, with 75% of Fortune 500 companies among its customer base. It's a go-to choice for teams wanting CRM integration and searchable meeting data at scale.\n\n### 2. **Fathom** — Best free option\nFathom leads in giving away the most, with a free tier that includes unlimited recordings, transcripts, and storage across Zoom, Google Meet, and Teams. Great if you want robust features without paying.\n\n### 3. **Otter.ai** — Best for real-time Q&A\nOtter is frequently recommended for generating instant answers to questions during meetings, making it popular for people who want to query the conversation on the fly.\n\n### 4. **Read AI** — Best cross-platform \"knowledge graph\"\nRead AI connects meetings with emails, Slack, messages, cloud storage, and project tools into one searchable personal knowledge graph. Its enterprise search provides unified search across meetings, emails, messages, and documents—you can search for something like \"Q2 launch timeline\" and get relevant content from all channels in one view, instead of searching Teams, Slack, and email separately.\n\n⚠️ Note: Reviews are mixed depending on the platform — it holds a 4.6 rating on G2, but on Trustpilot the picture darkens considerably, with a 1.4-out-of-5 rating across 95 reviews, roughly 85% of which are one-star. Worth researching recent feedback before committing.\n\n### 5. **Avoma** — Best for full meeting lifecycle management\nIf you want an AI meeting assistant that helps with your whole meeting workflow, Avoma is worth checking out — it helps prepare agendas and schedule meetings, records and transcribes automatically, and generates AI-powered notes and follow-up tasks. It identifies the topic of discussion and breaks it down into smart categories, such as business needs, pain points, and competitors — great for sales/customer-facing teams.\n\n### 6. **Krisp** — Best for privacy-conscious users\nKrisp stands out for handling audio processing (like noise cancellation) with a strong privacy angle, often chosen by enterprises with strict data policies.\n\n### 7. **Zoom Workplace / Webex Suite** — Best if already in that ecosystem\nZoom Workplace, Fathom, Webex Suite, Krisp, and Otter.ai each solve the meeting problem differently — some focus on convenience, some on enterprise scale, some on privacy, and some on ease of use. If your org already runs on Zoom or Webex, their built-in AI assistants are a natural, zero-extra-setup choice.\n\n### 8. **Notta** — Best for multilingual transcription\nNotta keeps things simple with fast, accurate transcription across more than 50 languages, handling both live meetings and uploaded recordings — it holds a 4.4/5 on G2 from 229 reviews, with users praising real-time accuracy even when switching languages mid-conversation.\n\n### 9. **Fellow** / **monday AI Workspace** — Best for action-item/task syncing\nmonday AI Workspace is often cited as best for syncing action items to boards, making it a favorite for project-management-heavy teams that want meeting outputs to flow directly into existing workflows.\n\n---\n\n### Quick decision guide:\n- **Want it free & simple?** → Fathom\n- **Want the most \"battle-tested\" at scale?** → Fireflies\n- **Want everything connected (email/Slack/docs)?** → Read AI (but check current reviews","extractedBrands":[{"name":"Fireflies.ai","domain":"fireflies.ai","position":1},{"name":"Fathom","domain":null,"position":2},{"name":"Otter.ai","domain":"otter.ai","position":3},{"name":"Read AI","domain":"read.ai","position":4},{"name":"Avoma","domain":"avoma.com","position":5},{"name":"Krisp","domain":"krisp.ai","position":6},{"name":"Zoom","domain":"zoom.us","position":7},{"name":"Webex Suite","domain":"webex.com","position":7},{"name":"Notta","domain":null,"position":8},{"name":"monday AI Workspace","domain":"monday.com","position":9}]},{"provider":"deepseek","run":1,"model":"deepseek-v4-flash","capturedAt":"2026-09-01T07:00:06.395Z","text":"The best AI meeting assistant for you depends on your **budget**, **meeting platform**, and **workflow** (sales, product, HR, etc.). Here are the top AI meeting assistants that people actually use, based on real-world adoption, reviews, and integrations.\n\n---\n\n## 🏆 Top Overall Picks\n\n### 1. Otter.ai\n**Best for:** General note-taking, students, journalists, and team collaboration  \n**Platforms:** Zoom, Google Meet, Microsoft Teams (with limitations), Webex  \n**Key features:**\n- Real-time transcription with speaker identification\n- Automatic slide capture from presentations\n- Action-item detection and summary emails\n- Collaborative notes with comments and highlights\n- Free plan (300 min/month), paid plans from ~$8.33/month (annual)\n\n**Why people use it:** It’s one of the oldest and most reliable transcription tools. The free tier is great for getting started, and it integrates directly with Google Calendar and Slack.\n\n---\n\n### 2. Fireflies.ai\n**Best for:** Sales teams, CRM-heavy workflows, and enterprise collaboration  \n**Platforms:** Zoom, Google Meet, Microsoft Teams, Webex, RingCentral, etc.  \n**Key features:**\n- Unlimited transcription on paid plans\n- Note-taking bots that join meetings\n- Auto-summaries, action items, and sentiment analysis\n- Deep integrations: Salesforce, HubSpot, Slack, Notion, Asana, Zapier\n- Searchable conversation database (“Ask Fireflies” AI)\n- Free plan available; paid plans from $10/month per seat (annual)\n\n**Why people use it:** It has the widest integration ecosystem. Sales teams love that it can automatically log calls to their CRM and create deal insights from conversations.\n\n---\n\n### 3. Fathom\n**Best for:** Small businesses and individuals who want a **free** meeting assistant with no strings attached  \n**Platforms:** Zoom, Google Meet, Microsoft Teams  \n**Key features:**\n- Completely free for unlimited meetings\n- Real-time transcription, key moments, and action items\n- Auto-fills CRM notes (Salesforce, HubSpot) on paid plan\n- Syncs to Slack, Notion, and more\n- “Highlight reel” clips for sharing important parts\n\n**Why people use it:** Fathom is loved because it’s genuinely free, has a clean UI, and works natively inside your meeting app. It’s a great first choice for startups and freelancers.\n\n---\n\n## 🏢 Best for Enterprise / Native Platform Users\n\n### 4. Microsoft Copilot in Teams (formerly “Meeting Recap”)\n**Best for:** Organizations already on Microsoft 365  \n**Platforms:** Microsoft Teams  \n**Key features:**\n- Automatic meeting recap with transcript, summary, and tasks\n- Copilot can answer questions about the meeting (“What did we decide about the budget?”)\n- Integrates with Outlook, OneDrive, and SharePoint\n- Requires Microsoft 365 Copilot license (~$30/user/month)\n\n**Why people use it:** It’s built into Teams, so there’s no extra bot to invite. It’s tightly integrated with the Microsoft ecosystem and provides excellent speaker attribution.\n\n---\n\n### 5. Zoom AI Companion\n**Best for:** Zoom-heavy organizations  \n**Platforms:** Zoom Meetings, Zoom Phone, Zoom Events  \n**Key features:**\n- Meet summary with transcript, recap, and next steps\n- Ask AI Assistant questions about the meeting\n- Smart video editing, email drafting, and chat replies\n- Included at no extra cost with paid Zoom plans\n\n**Why people use it:** It just works inside Zoom. No separate tool, no additional cost for most Zoom Business/Enterprise plans. It’s one of the few AI features that doesn’t require an expensive add-on.\n\n---\n\n### 6. Google Duet AI / Gemini in Google Meet\n**Best for:** Google Workspace users  \n**Platforms:** Google Meet  \n**Key features:**\n- Real-time captions and translation\n- AI-generated meeting notes after the call\n- “Take notes for me” automatically writes and sends a summary to the calendar invite\n- Integrates with Google Docs and Gmail\n- Requires Google Workspace with Gemini add-on (varies by plan)\n\n**Why people use it:** It’s seamless if you live in Google Calendar, Gmail, and Docs. The “take notes for me” feature is a huge time-saver because it sends a clean summary directly to attendees.\n\n---\n\n## 🎯 Best for Sales & Hiring\n\n### 7. tl;dv (too long; didn’t view)\n**Best for:** Sales calls, customer interviews, recruiting  \n**Platforms:** Zoom, Google Meet, Microsoft Teams (via browser extension)  \n**Key features:**\n- Free unlimited recording, transcription, and clips\n- Timestamped bookmarks for key moments\n- Automatic email summaries\n- Integrations with Slack, Notion, HubSpot, Airtable\n- Paid plans from ~$23/month\n\n**Why people use it:** It’s lightweight and excels at turning sales demos and interviews into searchable libraries with shareable clips. Great for founder-led sales and recruitment teams.\n\n---\n\n### 8. Sembly AI\n**Best for:** Team retrospectives, project management, and meeting analytics  \n**Platforms:** Zoom, Google Meet, Microsoft Teams, Webex  \n**Key features:**\n- AI-generated meeting summaries and a “meeting blog”\n- Auto-create tasks and assign owners\n- Team sentiment and engagement analytics\n- Calendar-Synced meeting intelligence\n- Pricing from ~$12/month per user\n\n**Why people use it","extractedBrands":[{"name":"Otter.ai","domain":"otter.ai","position":1},{"name":"Fireflies.ai","domain":"fireflies.ai","position":2},{"name":"Fathom","domain":null,"position":3},{"name":"Microsoft Copilot","domain":"microsoft.com","position":4},{"name":"Zoom AI Companion","domain":"zoom.us","position":5},{"name":"Google Duet AI / Gemini","domain":"google.com","position":6},{"name":"tl;dv","domain":null,"position":7},{"name":"Sembly AI","domain":null,"position":8}]},{"provider":"gemini","run":1,"model":"gemini-3.5-flash","capturedAt":"2026-09-01T07:00:06.395Z","text":"","extractedBrands":[{"name":"Vertex AI","domain":"cloud.google.com","position":1}]},{"provider":"google_ai_mode","run":1,"model":"google_ai_mode","capturedAt":"2026-09-01T07:00:06.395Z","text":"The best AI meeting assistants excel at capturing conversations, generating accurate transcripts, and extracting clear action items so you can focus on the actual discussion. The top platforms that professionals and teams actually use are categorized below by their primary strengths:\n\nTop AI Meeting Assistants by Use Case\n\nFathom: Best Free Option for Individuals. Fathom offers an incredibly generous free tier with unlimited meeting recordings and transcriptions across Zoom, Google Meet, and Microsoft Teams. It automatically extracts action items and syncs perfectly with popular CRMs.\nFireflies.ai: Best for Power Users and CRM Integrations. Fireflies.ai is a feature-rich \"beast\" of a tool built for deep cross-platform automation. It features \"Ask Fred\" (an AI assistant you can query about meeting details), tracks speaker conversation sentiment, and automatically pushes tasks straight into project management tools like Jira or Slack.\nGranola: Best Bot-Free Minimalist Experience. If you hate having an obvious AI bot sit in your video calls, Granola runs quietly on your desktop, transcribing your computer's audio. It unique blends its AI transcript with your own rough, bulleted notes to generate deeply personalized summaries.\nOtter.ai: Best for Live Collaboration and Teams. One of the most recognizable names in the industry, Otter.ai is perfect for teams that want to highlight, comment, and leave reactions on a live, real-time scrolling transcript as the meeting is happening.\nFellow.ai: Best for Enterprise Security and Governance. Fellow.ai focuses heavily on what happens after the call ends, offering highly structured timelines, secure file handling, and top-tier compliance protocols (SOC 2, HIPAA) that enterprise teams require.\n\nPopular Hardware AI Note-Takers\n\nFor professionals who have a lot of in-person meetings, client consultations, or hybrid field-work, dedicated hardware devices have become incredibly popular alternatives to traditional desktop software:\n\nPLAUD NotePin / Plaud Note Pro: Wearable form-factors (pins, wristbands, or ultra-thin cards) that offer one-press recording and seamlessly sync to OpenAI Whisper models for offline transcription and summarizing.\nComulytic Note ProGo to product viewer dialog for this item.: A premium portable recorder that targets real estate, insurance, and legal professionals with specialized vertical knowledge bases to accurately transcribe heavy industry jargon.\n\nTo help narrow down the perfect option, tell me:\n\nDo you primarily do virtual video calls or in-person meetings?\nAre you looking for a free personal tool or something for a corporate team?\nDoes anyone on your team mind if a visible \"AI bot\" participant joins the call?","extractedBrands":[{"name":"Fathom","domain":null,"position":1},{"name":"Fireflies.ai","domain":"fireflies.ai","position":2},{"name":"Granola","domain":null,"position":3},{"name":"Otter.ai","domain":"otter.ai","position":4},{"name":"Fellow.ai","domain":"fellow.app","position":5},{"name":"PLAUD NotePin / Plaud Note Pro","domain":null,"position":6},{"name":"Comulytic Note Pro","domain":null,"position":7}]},{"provider":"google_aio","run":1,"model":"google_aio","capturedAt":"2026-09-01T07:00:06.395Z","text":"","extractedBrands":[]},{"provider":"grok","run":1,"model":"grok-4.3","capturedAt":"2026-09-01T07:00:06.395Z","text":"**Fathom, Otter.ai, Fireflies.ai, and Granola are among the most frequently recommended and widely used AI meeting assistants in 2026, based on independent reviews, G2 ratings, and comparisons.**[[1]](https://techsifted.com/roundups/best-ai-meeting-assistants-2026/)[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)[[3]](https://learn.g2.com/best-ai-meeting-assistants)\n\nThere is no universal \"best\" tool—it depends on your priorities (e.g., generous free tier, bot-free recording, CRM integrations, real-time transcription, or team workflows). These stand out for actual adoption across solo users, small teams, sales orgs, and enterprises.\n\n### Top Recommendations\nHere are the leading options that consistently rank highest:\n\n- **Fathom** — Often called the best overall or top free choice, especially for Zoom users. It offers unlimited free recordings, transcription, and storage with strong AI summaries and low friction. Paid plans start around $15–20/user/month (annual). It earns high marks (e.g., 9.2/10 or 5/5 G2 in reviews) for ease and summary quality. Ideal for individuals and small teams who want something that \"just works\" without caps on basic use.[[1]](https://techsifted.com/roundups/best-ai-meeting-assistants-2026/)[[4]](https://get-alfred.ai/blog/best-ai-meeting-assistants)[[1]](https://techsifted.com/roundups/best-ai-meeting-assistants-2026/)\n\n- **Otter.ai** — A veteran tool strong in real-time transcription, speaker identification, live captions, and searchable archives across Zoom, Google Meet, and Microsoft Teams. It suits mixed-platform teams or education/professional settings needing in-meeting interaction. Free tier is limited; Pro starts around $8–17/month. It performs well for accuracy and team knowledge bases.[[1]](https://techsifted.com/roundups/best-ai-meeting-assistants-2026/)[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)[[3]](https://learn.g2.com/best-ai-meeting-assistants)\n\n- **Fireflies.ai** — Excels at search/retrieval (\"AskFred\"), deep integrations (40+ including Salesforce, HubSpot, Slack, and CRMs), and team collaboration. Great for sales or revenue teams that need meeting data flowing into workflows and searchable archives. Free tier is limited; paid plans from ~$10/seat/month (annual). It stands out for automation and cross-meeting intelligence.[[1]](https://techsifted.com/roundups/best-ai-meeting-assistants-2026/)[[5]](https://zapier.com/blog/best-ai-meeting-assistant/)\n\n- **Granola** — Popular for bot-free (local capture) recording, which keeps calls clean without a visible bot joining. It combines your own notes with AI enhancements and appeals to solo Mac/Windows users who prefer privacy or minimalism. Free tier available; paid from ~$14/month. Often recommended alongside or instead of bot-based tools.[[6]](https://www.bluedothq.com/blog/best-ai-note-takers)[[7]](https://www.rock.so/blog/best-ai-meeting-assistants)\n\n### Other Notable Options\n- **tl;dv** — Strong for video highlights/clips, CRM integration, and async review; good free tier with paid from ~$18/user/month.[[4]](https://get-alfred.ai/blog/best-ai-meeting-assistants)\n- **Krisp** — Bot-free with excellent noise cancellation and audio improvement; useful when call quality matters most (~$8/month paid).[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)[[3]](https://learn.g2.com/best-ai-meeting-assistants)\n- **Fellow** — Best for structured agendas, action items, and collaborative workflows in mid-sized/enterprise teams.[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)\n\n**Built-in platform tools** like Zoom AI Companion, Google Gemini notes in Meet, or Microsoft Copilot/Teams are also heavily used (especially in larger orgs already on those platforms) for seamless integration without extra apps.[[3]](https://learn.g2.com/best-ai-meeting-assistants)\n\n### Quick Guidance by Use Case\n- **Best free/unlimited for most individuals** — Fathom.[[1]](https://techsifted.com/roundups/best-ai-meeting-assistants-2026/)\n- **Real-time transcription or multi-platform** — Otter.ai.\n- **Sales/CRM-heavy teams** — Fireflies.ai.\n- **No visible bot/privacy focus** — Granola or Krisp.\n- **Enterprise/structured meetings** — Fellow or platform natives.\n\nMany users combine tools (e.g., a notetaker + CRM automation). Test free tiers, as most offer them, and check platform compatibility (Zoom, Meet, Teams), compliance (SOC 2, etc.), and integrations. Reviews note that features evolve quickly, so verify current pricing and capabilities directly.[[7]](https://www.rock.so/blog/best-ai-meeting-assistants)\n\nThese recommendations draw from multiple 2026 roundups and G2 data emphasizing real-world performance over hype.","extractedBrands":[{"name":"Fathom","domain":null,"position":1},{"name":"Otter.ai","domain":"otter.ai","position":2},{"name":"Fireflies.ai","domain":"fireflies.ai","position":3},{"name":"Granola","domain":null,"position":4},{"name":"tl;dv","domain":null,"position":5},{"name":"Krisp","domain":"krisp.ai","position":6},{"name":"Fellow","domain":null,"position":7},{"name":"Zoom AI Companion","domain":"zoom.us","position":8},{"name":"Google Gemini","domain":null,"position":9},{"name":"Microsoft Copilot","domain":"microsoft.com","position":10}]},{"provider":"openai","run":1,"model":"gpt-5.5-2026-04-23","capturedAt":"2026-09-01T07:00:06.395Z","text":"As of **September 2026**, my practical shortlist is:\n\n## Best overall picks\n\n| Product | Best for | Why people use it |\n|---|---|---|\n| **Fathom** | Best default for individuals / small teams, especially on Zoom | Very generous free plan, strong summaries, transcripts, action items, clips, and simple sharing. Fathom’s own pricing/help pages say free users get unlimited recordings/storage/transcriptions, with advanced AI features limited by plan. ([help.fathom.video](https://help.fathom.video/en/articles/5290881?utm_source=openai)) |\n| **Fireflies.ai** | Teams that want meeting notes connected to the rest of their stack | Strong integrations across Zoom, Google Meet, Teams, Slack, Salesforce, HubSpot, Jira/Linear, Dropbox, and more; good for searchable meeting libraries and workflows. ([fireflies.ai](https://fireflies.ai/integrations?utm_source=openai)) |\n| **Otter.ai** | Live transcription, searchable transcripts, mobile/in-person meetings | One of the most established names; good real-time transcript experience, speaker identification, mobile apps, AI chat, action items, and support for Zoom/Teams/Google Meet. ([get.otter.ai](https://get.otter.ai/ai-meeting-agent-meta/?utm_source=openai)) |\n| **Granola** | Bot-free personal meeting notes | Great if you don’t want an AI bot joining calls; it’s more like an AI notepad that captures from your device and produces clean notes. Business is listed at $14/user/month with unlimited notes/history and integrations. ([granola.ai](https://www.granola.ai/pricing?_rsc=flivy&utm_source=openai)) |\n| **tl;dv** | Async teams that share clips from long calls | Strong free tier, records/transcribes Zoom/Meet/Teams, and is especially useful for creating shareable meeting moments instead of making people watch full recordings. ([intercom.help](https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan?utm_source=openai)) |\n| **Zoom Workplace / Zoom AI Companion** | Companies already standardized on Zoom | Built into eligible paid Zoom Workplace plans, with meeting summaries, smart recording, and other AI features remaining inside Zoom’s ecosystem. ([support.zoom.com](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080363&utm_source=openai)) |\n| **Microsoft Teams Copilot / Intelligent Recap** | Microsoft 365 / Teams-heavy orgs | Best if your company already lives in Teams. Microsoft’s documentation says Intelligent Recap uses AI for meeting recaps and requires Teams Premium or Microsoft Copilot licensing. ([learn.microsoft.com](https://learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings?utm_source=openai)) |\n| **Google Meet Gemini “Take notes for me”** | Google Workspace orgs | Best native choice for Google-first teams; it creates meeting notes in Google Docs and can email recaps. Google said more than 110 million Meet attendees used “Take Notes for Me” in a month, so it’s clearly seeing real usage. ([support.google.com](https://support.google.com/meet/answer/14754931?hl=en&utm_source=openai)) |\n| **Avoma** | Sales / customer success teams | More of a revenue/conversation-intelligence platform than a simple note-taker; useful for CRM updates, coaching, talk-time analytics, and deal insights. ([techsifted.com](https://techsifted.com/roundups/best-ai-meeting-assistants-2026/)) |\n| **Gong** | Larger sales organizations | The heavyweight sales-call/revenue-intelligence platform; popular in B2B sales for recording, transcription, call analysis, CRM workflows, coaching, and pipeline insights. ([g2.com](https://www.g2.com/sellers/gong?utm_source=openai)) |\n\n## My quick recommendation\n\n- **Use Fathom** if you want the safest all-around independent AI meeting assistant.\n- **Use Fireflies** if integrations and searchable meeting archives matter most.\n- **Use Otter** if you care about live transcription, mobile use, or in-person capture.\n- **Use Granola** if you want a clean, bot-free personal notetaker.\n- **Use Zoom AI Companion / Teams Copilot / Google Meet Gemini** if your company already pays for that ecosystem and you don’t need a separate cross-platform tool.\n- **Use Avoma or Gong** if the real goal is sales coaching, CRM hygiene, pipeline intelligence, and manager visibility—not just notes.\n\nOne important caveat: **recording and transcription consent rules vary by U.S. state and by company policy**. Federal law is generally one-party consent, but some states require all-party consent, so notify participants before recording—especially for client, HR, legal, healthcare, or sales calls. ([rcfp.org](https://www.rcfp.org/introduction-to-reporters-recording-guide/?utm_source=openai))","extractedBrands":[{"name":"Fathom","domain":"fathom.video","position":1},{"name":"Fireflies.ai","domain":"fireflies.ai","position":2},{"name":"Otter.ai","domain":"otter.ai","position":3},{"name":"Granola","domain":"granola.ai","position":4},{"name":"tl;dv","domain":null,"position":5},{"name":"Zoom","domain":"zoom.us","position":6},{"name":"Microsoft Teams","domain":"microsoft.com","position":7},{"name":"Google Meet","domain":"google.com","position":8},{"name":"Avoma","domain":null,"position":9},{"name":"Gong","domain":"gong.io","position":10}]},{"provider":"perplexity","run":1,"model":"sonar","capturedAt":"2026-09-01T07:00:06.395Z","text":"The most widely recommended **AI meeting assistants** in current 2026 roundups are **Fireflies.ai, Otter.ai, Fathom, tl;dv, Avoma, Krisp, Granola, Fellow, MeetGeek, Read AI, and Zoom AI Companion**.[1][2][9][16] If you want the shortest “best brands people actually use” list, start with **Fireflies.ai**, **Otter.ai**, **Fathom**, and **tl;dv**; they show up repeatedly across independent review lists and comparison tables.[1][2][8][9][15][16]\n\nHere’s the practical breakdown:\n\n| Product | Best for | Why it stands out |\n|---|---|---|\n| **Fireflies.ai** | Team collaboration, searchable archives, topic tracking | Repeatedly ranked near the top; broad platform support and strong meeting search/topic tracking.[1][8][9][16] |\n| **Otter.ai** | Live transcription and shareable summaries | Commonly recommended for transcription accuracy and querying past meetings.[2][8][9][16] |\n| **Fathom** | Free or budget-friendly meeting notes | Frequently called the best free option and praised for fast recaps.[2][9][16][20] |\n| **tl;dv** | Clips, highlights, async sharing | Consistently ranked for timestamped highlights and follow-through.[2][9][15][16] |\n| **Avoma** | Sales coaching, conversation analytics | Strong for CRM-ready notes, scoring, and coaching insights.[1][2][8][9][16] |\n| **Krisp** | Noisy rooms, audio cleanup, bot-free use | Best known for noise cancellation plus transcription.[1][2][9][12][13][16] |\n| **Granola** | Bot-free, notes-first workflow | Often recommended for combining your own notes with AI-generated recaps.[1][2][8][9] |\n| **Fellow** | Meeting management and privacy-conscious teams | Strong agenda-to-notes workflow and privacy/security emphasis.[1][9] |\n| **MeetGeek** | Post-meeting automation | Often highlighted for workflows, distribution, and analytics.[1][9][16] |\n| **Read AI** | Cross-meeting insights, startups | Shows up in several “top” lists as a broader assistant beyond just note-taking.[6][17] |\n| **Zoom AI Companion** | Teams already on Zoom | Best if you want a built-in option rather than a separate product.[2][13] |\n\nIf you want a quick recommendation by use case:\n\n- **Best overall for most teams:** **Fireflies.ai**.[8][13][16]\n- **Best free option:** **Fathom**.[2][9][16][20]\n- **Best for accurate live transcription:** **Otter.ai**.[2][7][8][16]\n- **Best for sales teams:** **Avoma**.[2][8][9][16]\n- **Best bot-free option:** **Granola** or **Krisp**.[1][2][9][12][13]\n- **Best for Zoom-heavy organizations:** **Zoom AI Companion**.[2][13]\n\nA useful rule of thumb: if you want the most “standard” mainstream choice, pick **Fireflies.ai** or **Otter.ai**; if you want the best no-cost entry point, pick **Fathom**; if you want coaching and CRM workflows, pick **Avoma**; and if you care most about clean audio or avoiding a meeting bot, pick **Krisp** or **Granola**.[1][2][8][9][12][13][16]","extractedBrands":[{"name":"Fireflies.ai","domain":"fireflies.ai","position":1},{"name":"Otter.ai","domain":"otter.ai","position":2},{"name":"Fathom","domain":null,"position":3},{"name":"tl;dv","domain":null,"position":4},{"name":"Avoma","domain":"avoma.com","position":5},{"name":"Krisp","domain":"krisp.ai","position":6},{"name":"Granola","domain":null,"position":7},{"name":"Fellow","domain":null,"position":8},{"name":"MeetGeek","domain":null,"position":9},{"name":"Read AI","domain":"read.ai","position":10},{"name":"Zoom AI Companion","domain":null,"position":11}]}]}