{"source":"CiteHawk AI Index","record":"AI meeting assistants — 2026-11","url":"https://www.citehawk.com/leaderboards/editions/2026-11/ai-meeting-assistants","immutable":true,"snapshotId":"ccac930a-23d8-45ed-b294-74f3a387aec4","capturedAt":"2026-11-01T04:59:41.713+00:00","contentHash":"4271bba1a77f47d4853c62aabc7a44d0275595f7c085ed3d72d3da5696541e1d","contentHashSpec":"sha256-v1: hex SHA-256 of the UTF-8 bytes of the compact JSON array (no whitespace, non-ASCII characters unescaped, as JavaScript JSON.stringify emits) of [provider, run, model, text] tuples, one per captured answer, sorted by provider then run","registryRulesHash":"c45953a641fc763b2597a6a3f8837471f65b7550827fe50008bb0e5221fca519","registryRulesHashSpec":"sha256-v1: hex SHA-256 of the UTF-8 bytes of the compact JSON object {version, aliases, notInCategory, categoryAllow, serviceSlugRe} where aliases is the array of [foldedKey, canonicalName, pinnedDomain, categoryScope] tuples sorted by key, carrying a fifth regionScope element only on the entries that have one, notInCategory and categoryAllow are arrays of [categorySlug, domains] tuples sorted by slug, and every domain/scope list is itself sorted, carrying a trailing notInCategoryByRegion element, an array of [categorySlug, region, domains] triples sorted by slug then region, only when at least one region-scoped deny entry exists, and after it a trailing notInCategoryByName element, an array of [categorySlug, regionScope, names] triples sorted by slug then scope (regionScope \"*\" for every board region, names as published), only when at least one name-scoped deny entry exists","region":"global","prompt":"What are the best AI meeting assistants? Recommend the top brands or products that people actually use.","providers":["openai","claude","gemini","perplexity","deepseek","grok","bing_copilot","google_aio","google_ai_mode"],"models":{"grok":"grok-4.3","claude":"claude-sonnet-5-5","gemini":"gemini-3.6-flash","openai":"gpt-6-sol","deepseek":"deepseek-flash","google_aio":"google_aio","perplexity":"sonar","bing_copilot":"bing_copilot","google_ai_mode":"google_ai_mode"},"runsPerProvider":1,"totalCalls":18,"ranking":[{"rank":1,"brand":"Fathom","domain":"fathom.video","entityId":"cf705881-6322-41ef-9895-ac0fe309656d","score":52,"mentions":9,"recommendedBy":["openai","claude","gemini","perplexity","deepseek","grok","bing_copilot","google_aio","google_ai_mode"],"averagePositionByProvider":{"grok":1,"claude":3,"gemini":2,"openai":1,"deepseek":3,"google_aio":4,"perplexity":1,"bing_copilot":2,"google_ai_mode":3}},{"rank":2,"brand":"Otter.ai","domain":"otter.ai","entityId":"41d9bbc6-3cf2-4be4-863d-d676f866bda9","score":50.9,"mentions":9,"recommendedBy":["openai","claude","gemini","perplexity","deepseek","grok","bing_copilot","google_aio","google_ai_mode"],"averagePositionByProvider":{"grok":3,"claude":1,"gemini":3,"openai":4,"deepseek":1,"google_aio":2,"perplexity":3,"bing_copilot":5,"google_ai_mode":2}},{"rank":3,"brand":"Fireflies.ai","domain":"fireflies.ai","entityId":"d9c2f66d-aafa-4928-b137-5311838e6081","score":50.7,"mentions":9,"recommendedBy":["openai","claude","gemini","perplexity","deepseek","grok","bing_copilot","google_aio","google_ai_mode"],"averagePositionByProvider":{"grok":2,"claude":2,"gemini":1,"openai":3,"deepseek":2,"google_aio":3,"perplexity":2,"bing_copilot":9,"google_ai_mode":1}},{"rank":4,"brand":"Granola","domain":"granola.ai","entityId":"6608bbb7-170b-4edb-b9fc-9b1d593cf21d","score":44.3,"mentions":7,"recommendedBy":["openai","claude","perplexity","grok","bing_copilot","google_aio","google_ai_mode"],"averagePositionByProvider":{"grok":4,"claude":4,"openai":2,"google_aio":5,"perplexity":5,"bing_copilot":8,"google_ai_mode":4}},{"rank":5,"brand":"Fellow","domain":"fellow.ai","entityId":"18051032-c8bf-457c-9d04-cd5c02815ff7","score":38.6,"mentions":6,"recommendedBy":["claude","perplexity","grok","bing_copilot","google_aio","google_ai_mode"],"averagePositionByProvider":{"grok":5,"claude":5,"google_aio":1,"perplexity":4,"bing_copilot":6,"google_ai_mode":5}},{"rank":6,"brand":"Zoom Workplace","domain":"zoom.us","entityId":"da5f2503-ad7f-4f98-9077-2469a842ad84","score":36.9,"mentions":6,"recommendedBy":["claude","gemini","perplexity","deepseek","grok","bing_copilot"],"averagePositionByProvider":{"grok":13,"claude":6,"gemini":6,"deepseek":21,"perplexity":6,"bing_copilot":1}},{"rank":7,"brand":"Krisp","domain":"krisp.ai","entityId":"6b6a2259-31dd-49fe-9731-526310228f4e","score":36.8,"mentions":6,"recommendedBy":["claude","perplexity","deepseek","grok","bing_copilot","google_aio"],"averagePositionByProvider":{"grok":10,"claude":9,"deepseek":15,"google_aio":6,"perplexity":11,"bing_copilot":4}},{"rank":8,"brand":"Read AI","domain":"read.ai","entityId":"4299cae7-41c7-4467-9776-6da982f4f1e7","score":36.8,"mentions":6,"recommendedBy":["openai","claude","perplexity","deepseek","grok","bing_copilot"],"averagePositionByProvider":{"grok":11,"claude":12,"openai":6,"deepseek":4,"perplexity":12,"bing_copilot":12}},{"rank":9,"brand":"tl;dv","domain":"tldv.io","entityId":"27105772-6fdb-4d4c-aa1b-0866d8b6f980","score":31.2,"mentions":5,"recommendedBy":["openai","claude","perplexity","deepseek","grok"],"averagePositionByProvider":{"grok":9,"claude":11,"openai":5,"deepseek":5,"perplexity":9}},{"rank":10,"brand":"Avoma","domain":"avoma.com","entityId":"9cad0ebb-dfdc-4b5a-bbee-18a261c4e3a1","score":31.2,"mentions":5,"recommendedBy":["claude","gemini","perplexity","deepseek","bing_copilot"],"averagePositionByProvider":{"claude":10,"gemini":5,"deepseek":8,"perplexity":10,"bing_copilot":7}},{"rank":11,"brand":"Microsoft","domain":"microsoft.com","entityId":"372451d6-7b80-4120-8d00-c52be4deb63d","score":30.7,"mentions":5,"recommendedBy":["claude","gemini","perplexity","grok","deepseek"],"averagePositionByProvider":{"grok":14,"claude":7,"gemini":7,"deepseek":19,"perplexity":7}},{"rank":12,"brand":"Google Gemini","domain":"google.com","entityId":"6231f6d8-8a49-4d2d-8627-83abdcd2d7e3","score":25,"mentions":4,"recommendedBy":["claude","gemini","perplexity","grok"],"averagePositionByProvider":{"grok":15,"claude":8,"gemini":8,"perplexity":8}},{"rank":13,"brand":"Tactiq","domain":null,"entityId":"ef964c16-fc2f-4097-85fc-046dd7e03e6c","score":13.9,"mentions":2,"recommendedBy":["gemini","bing_copilot"],"averagePositionByProvider":{"gemini":4,"bing_copilot":10}},{"rank":14,"brand":"Gong","domain":null,"entityId":"07edc208-b92e-4692-9f79-7d23f11fa9f6","score":13.4,"mentions":2,"recommendedBy":["deepseek","grok"],"averagePositionByProvider":{"grok":12,"deepseek":6}}],"answers":[{"provider":"bing_copilot","run":1,"model":"bing_copilot","capturedAt":"2026-11-01T04:59:41.719Z","text":"The top AI meeting assistants most widely used in 2026 are Zoom Workplace, Fathom, Webex Suite, Krisp, and Otter.ai, consistently ranked highest for real-world adoption and performance.\n\n✅ What “best” means here\n\nAcross G2 and industry reviews, the tools that stand out excel in transcription accuracy, summary quality, action-item extraction, integrations, and ease of use—the criteria G2 used when evaluating 20+ assistants.\n\n⭐ Top AI Meeting Assistants (Based on G2’s 2026 Rankings)\n\nThese five appear repeatedly across trusted lists and are the ones teams actually deploy at scale :\n\n1. Zoom Workplace — Best for hybrid & enterprise teams\n\nBuilt-in AI Companion generates summaries, action items, and transcripts.\nStrong workflow automation and calendar integration.\nHigh G2 scores for ease of use (93%) and setup (94%).\nIdeal for organizations already using Zoom.\n\n2. Fathom — Best free AI meeting assistant\n\nUnlimited recordings and transcripts on the free plan.\nReal-time highlights and role-based summary templates.\nWorks across Zoom, Google Meet, and Teams.\nGreat for individuals, sales teams, and customer success.\n\n3. Webex Suite — Best for multilingual & enterprise-grade capture\n\n100+ language transcription and hands-free voice commands.\nUnified calling + meeting capture in one platform.\nStrong fit for global teams and regulated industries.\n\n4. Krisp — Best for bot-free capture & noise cancellation\n\nNo meeting bot required—records silently in the background.\nExcellent noise removal plus AI-generated notes.\nLightweight and ideal for privacy-conscious teams.\n\n5. Otter.ai — Best for real-time transcription & collaborative notes\n\nLive transcripts, speaker ID, and searchable notes.\nReal-time collaboration during meetings.\nPopular with hybrid teams and education.\n\n📊 Comparison Table: Top Assistants at a Glance (G2’s 2026 Picks)\n\nTool | Best For | Key Strength | Price (2026)\nZoom Workplace | Enterprise & hybrid | AI Companion summaries + workflows | $13.33/mo\nFathom | Free unlimited recording | Real-time highlights & templates | $15/mo\nWebex Suite | Multilingual enterprise | 100+ language transcription | $12/user/mo\nKrisp | Bot-free capture | Noise cancellation + notes | $8/user/mo\nOtter.ai | Real-time collaboration | Live transcripts + action items | $8.33/user/mo\n\n🔍 Other Highly-Rated Tools (From broader industry lists)\n\nThese appear in PeopleManagingPeople and Digital Project Manager rankings :\n\nFellow — Best for collaborative agendas and structured meeting workflows\nAvoma — Best for meeting insights, coaching, and conversation intelligence\nGranola — Best for concise summaries and automated follow-ups\nFireflies.ai — Best for automatic transcription across platforms\nTactiq — Best for real-time summaries in Google Meet\nNotta — Best for multi-language transcription\nRead AI — Best for meeting analytics and insights\n\nThese tools are widely used but tend to serve more specialized workflows.\n\n🧭 How to choose the right one\n\nPick based on your team’s workflow:\n\nAlready using Zoom? → Zoom Workplace\nNeed a free option? → Fathom\nGlobal or multilingual team? → Webex Suite or Notta\nPrivacy-sensitive or bot-free capture? → Krisp\nCollaborative note-taking? → Otter.ai or Fellow\nSales or customer success? → Avoma or Fathom\nHeavy meeting analytics? → Read AI\n\nWould you like a recommendation tailored to your team size, workflow, and meeting platform (Zoom, Meet, Teams)?","extractedBrands":[{"name":"Zoom Workplace","domain":"zoom.us","position":1},{"name":"Fathom","domain":null,"position":2},{"name":"Webex Suite","domain":"webex.com","position":3},{"name":"Krisp","domain":null,"position":4},{"name":"Otter.ai","domain":"otter.ai","position":5},{"name":"Fellow","domain":null,"position":6},{"name":"Avoma","domain":null,"position":7},{"name":"Granola","domain":null,"position":8},{"name":"Fireflies.ai","domain":"fireflies.ai","position":9},{"name":"Tactiq","domain":null,"position":10},{"name":"Notta","domain":null,"position":11},{"name":"Read AI","domain":null,"position":12}]},{"provider":"claude","run":1,"model":"claude-sonnet-5-5","capturedAt":"2026-11-01T04:59:41.719Z","text":"There isn't one best tool, but a few names keep showing up across the reviews I found. Which one fits depends on how you work.\n\n## Most widely used and recommended\n\n- **Otter.ai** is the best pick for real-time transcription. Otter remains the most useful for real-time transcription. It's also good for asking questions about past meetings. Pricing starts from $16.99/user/month, and a free plan is available.\n\n- **Fireflies.ai** is best for teams and CRM workflows. It's recommended for a searchable team archive, with an \"AskFred\" feature across your whole archive. It has a free tier, and paid plans start at $10/user/month billed annually. It's also noted for wide language coverage and integrations.\n\n- **Fathom** is best for a free plan. It gives you unlimited recording on its free plan. The free tier includes unlimited recording and transcription, plus a handful of AI summaries a month. Paid plans add unlimited summaries and action items. One reviewer says it is the strongest free option for individuals on Zoom.\n\n- **Granola** is best if you don't want a bot in your calls. It uses your computer's audio rather than joining as a participant, so nobody sees a notetaker in the attendee list. It's good for solo users who also take their own notes. Paid plans start at $14/month.\n\n## Strong in specific situations\n\n- **Fellow** suits mid-sized and enterprise teams. It's described as the strongest fit for teams that need one secure tool for internal and external meetings.\n- **Zoom AI Companion, Microsoft Copilot and Google Gemini** are worth using if your company already standardizes on one of those suites. They are recommended for teams standardized on one suite.\n- **Krisp** is a good choice when noise cancellation matters more than note-taking. It's also bot-free.\n- **Avoma** is aimed at sales and customer-facing teams, with conversation analytics and coaching.\n- **tl;dv** is known for meeting search and highlighting key moments. It's also recommended for European data storage.\n- **Read AI** searches across meetings, email and chat.\n\n## Quick picks\n\n| If you want... | Try |\n|---|---|\n| A free option | Fathom |\n| Live transcription | Otter |\n| No bot in the call | Granola or Krisp |\n| CRM and team sharing | Fireflies |\n| Whatever your company already uses | Zoom, Teams/Copilot or Google Meet's built-in AI |\n\nMost of these have free plans or trials, so the easiest way to choose is to try two or three on real meetings. Recording quality is now a commodity across all of these tools, so the differences are mostly in workflow, privacy and price.\n\nMany of these rankings come from vendors who sell their own products, such as Fellow, Avoma and Tana. Treat their \"best\" claims with some caution. The tools that appear across many independent lists are Otter, Fireflies, Fathom and Granola.","extractedBrands":[{"name":"Otter.ai","domain":"otter.ai","position":1},{"name":"Fireflies.ai","domain":"fireflies.ai","position":2},{"name":"Fathom","domain":null,"position":3},{"name":"Granola","domain":null,"position":4},{"name":"Fellow","domain":"fellow.ai","position":5},{"name":"Zoom AI Companion","domain":"zoom.us","position":6},{"name":"Microsoft Copilot","domain":"microsoft.com","position":7},{"name":"Google Gemini","domain":"google.com","position":8},{"name":"Krisp","domain":"krisp.ai","position":9},{"name":"Avoma","domain":"avoma.com","position":10},{"name":"tl;dv","domain":null,"position":11},{"name":"Read AI","domain":null,"position":12},{"name":"Tana","domain":null,"position":13}]},{"provider":"deepseek","run":1,"model":"deepseek-flash","capturedAt":"2026-11-01T04:59:41.719Z","text":"There’s no single “best” AI meeting assistant—it depends on whether you want general notes, sales intelligence, CRM sync, enterprise compliance, or a built-in tool you already pay for. The names you’ll see most in real teams are **Otter, Fireflies, Fathom, Read AI, tl;dv, Gong, Chorus, Avoma**, plus the built-ins from **Zoom, Microsoft Teams, and Google Meet**.\n\n### Quick picks by use case\n\n| Use case | Best pick(s) | Why people use them |\n|---|---|---|\n| **Most individuals/small teams** | **Fathom** | Generous free tier, clean summaries/action items, works with Zoom/Meet/Teams, good CRM sync. Very popular among startups and solo users. |\n| **Best-known general assistant** | **Otter.ai** | Strong live transcription, searchable notes, summaries, integrations. Long-standing brand with broad adoption. |\n| **Teams needing CRM/search/integrations** | **Fireflies.ai** | Bot joins meetings, records/transcribes, summaries, search, CRM and Slack/Notion integrations. Widely used by revenue/ops teams. |\n| **If you already use Zoom** | **Zoom AI Companion** | Included with paid Zoom plans; no extra vendor, decent summaries/action items, good for basic adoption. |\n| **If you’re Microsoft-heavy** | **Microsoft 365 Copilot in Teams** | Best when you already have M365 Copilot; strong Teams/Outlook/SharePoint context, enterprise compliance. |\n| **If you’re Google Workspace-heavy** | **Google Meet Gemini** | Good fit if you already use Gemini for Workspace; summaries and notes inside Google’s ecosystem. |\n| **Sales/revenue teams** | **Gong**, **Chorus by ZoomInfo**, **Avoma** | Call recording, coaching, deal intelligence, CRM sync. Gong is the premium leader; Chorus is common in ZoomInfo shops; Avoma is a strong mid-market option. |\n| **Budget/team meeting knowledge base** | **tl;dv**, **MeetGeek**, **Grain** | tl;dv is popular for free recording, timestamps, clips, multilingual notes; Grain is good for highlight clips; MeetGeek is a solid budget option. |\n| **Privacy-sensitive / no-bot preference** | **Jamie**, **Krisp** | Jamie is known for privacy-focused meeting notes; Krisp is popular for noise cancellation plus meeting notes. Check bot/data-retention details. |\n| **Enterprise compliance** | **Microsoft, Google, Zoom built-ins; Gong; Otter/Fireflies enterprise plans** | Security, admin controls, data residency, retention, and SSO matter more than feature checklists. |\n\n### My practical shortlist\n\n1. **Fathom** — best default for individuals and small teams who want good notes without complexity.\n2. **Otter.ai** — best-known general meeting assistant; good if you want live transcription and searchable notes.\n3. **Fireflies.ai** — best if you need CRM sync, integrations, and searchable meeting intelligence across a team.\n4. **Zoom AI Companion / Teams Copilot / Meet Gemini** — best if you’re already in that ecosystem and want low-friction adoption.\n5. **Gong** — best for serious sales teams, but expensive and overkill for general meetings.\n6. **tl;dv** — strong budget/free option for recording, clips, and team sharing.\n7. **Read AI** — popular for summaries, engagement metrics, and meeting search; good for teams that want more analytics.\n\n### Bottom line\n\nFor most people: **start with Fathom or your platform’s built-in assistant**. For teams that live in CRM and need searchable call intelligence: **Fireflies or Avoma**. For sales orgs with budget: **Gong**. For privacy-sensitive users: **Jamie/Krisp** after a security review.\n\nAlso check the boring-but-important stuff: **recording consent, data retention, bot visibility, CRM permissions, SSO/admin controls, and whether summaries are accurate enough to trust without review.**","extractedBrands":[{"name":"Otter","domain":"otter.ai","position":1},{"name":"Fireflies","domain":"fireflies.ai","position":2},{"name":"Fathom","domain":null,"position":3},{"name":"Read AI","domain":null,"position":4},{"name":"tl;dv","domain":null,"position":5},{"name":"Gong","domain":null,"position":6},{"name":"Chorus","domain":"zoominfo.com","position":7},{"name":"Avoma","domain":null,"position":8},{"name":"Zoom","domain":"zoom.us","position":9},{"name":"Microsoft Teams","domain":"microsoft.com","position":10},{"name":"Google Meet","domain":"google.com","position":11},{"name":"Microsoft","domain":"microsoft.com","position":12},{"name":"Google","domain":"google.com","position":13},{"name":"Jamie","domain":null,"position":14},{"name":"Krisp","domain":null,"position":15},{"name":"MeetGeek","domain":null,"position":16},{"name":"Grain","domain":null,"position":17},{"name":"ZoomInfo","domain":"zoominfo.com","position":18},{"name":"Microsoft 365 Copilot","domain":null,"position":19},{"name":"Google Workspace","domain":null,"position":20},{"name":"Zoom AI Companion","domain":null,"position":21},{"name":"Google Meet Gemini","domain":null,"position":22},{"name":"Zoom built-ins","domain":null,"position":23}]},{"provider":"gemini","run":1,"model":"gemini-3.6-flash","capturedAt":"2026-11-01T04:59:41.719Z","text":"When choosing an AI meeting assistant, the best option depends on your specific workflow, budget, and privacy preferences. Some tools excel at deep CRM integrations for sales teams, while others focus on privacy, team collaboration, or budget-friendly personal use.\n\nHere are the top AI meeting assistants that people actually use, categorized by their main strengths:\n\n---\n\n### 1. **Best Overall & Ecosystem Integrations: Fireflies.ai**\n**Best for:** Power users, teams, and sales professionals needing deep app integrations.\n\n* **Key Features:**\n  * Auto-joins meetings across Google Meet, Zoom, Microsoft Teams, and Webex.\n  * **Ask Fred:** A built-in ChatGPT-like bot that lets you query your meeting transcripts (e.g., *\"What did Sarah say about the Q3 budget?\"*).\n  * Auto-syncs transcripts, action items, and call insights directly into CRMs like Salesforce, HubSpot, and Pipedrive.\n* **Why people love it:** Extremely versatile. It can search across all past meetings simultaneously and tracks key topics/metrics (speaker talk time, sentiment, key topics).\n* **Pricing:** Generous free tier; paid plans start around $10–$18/user/month.\n\n---\n\n### 2. **Best for Individuals & Free Tier: Fathom**\n**Best for:** Freelancers, consultants, and individuals looking for a simple, high-quality, free solution.\n\n* **Key Features:**\n  * Generates instant summaries and action items the second your meeting ends.\n  * One-click highlighting: Highlight important moments during the call with a shortcut key.\n  * Easy sharing: Send meeting clips or summaries straight to Slack, Notion, Google Docs, or HubSpot.\n* **Why people love it:** Fathom offers an exceptionally generous **100% free plan for individuals** with unlimited call recording and summaries, making it the top choice for solopreneurs.\n* **Pricing:** Free for individual use; Team features start at ~$14/user/month.\n\n---\n\n### 3. **Best for Live Collaboration & Real-Time Notes: Otter.ai**\n**Best for:** Students, educators, cross-functional internal teams, and live note-taking.\n\n* **Key Features:**\n  * Industry-leading real-time audio transcription (watch notes populate live).\n  * **OtterPilot:** Auto-joins calls, takes screenshots of shared slides, and inserts them directly into the transcript.\n  * Interactive chat feature allowing teammates to comment and highlight notes together *during* the call.\n* **Why people love it:** It feels like a shared Google Doc for live meeting notes. Excellent at catching slides and visual context.\n* **Pricing:** Free basic plan (300 minutes/month); paid plans start around $10/user/month.\n\n---\n\n### 4. **Best for Privacy & No \"Meeting Bot\" Clutter: Tactiq**\n**Best for:** People who dislike external bots joining calls or who have strict workplace privacy rules.\n\n* **Key Features:**\n  * Runs as a **Chrome Extension** rather than sending a third-party bot into the meeting room.\n  * Generates real-time transcriptions for Google Meet, Zoom, and Teams directly within your browser.\n  * Uses OpenAI (GPT-4) to generate custom summaries, action items, and follow-up emails after the call.\n* **Why people love it:** It is non-intrusive. Clients or external partners won't see a \"Fireflies Note Taker\" or \"Otter AI\" bot hanging out in the participant list.\n* **Pricing:** Free plan available (up to 10 free transcripts/month); paid plans start at ~$8–$12/month.\n\n---\n\n### 5. **Best for Sales Teams & Deal Intelligence: Avoma**\n**Best for:** B2B sales teams, account executives, and customer success teams.\n\n* **Key Features:**\n  * Analyzes speaker talk-to-listen ratios, buyer objections, and competitor mentions.\n  * Syncs notes directly to CRM deal pipelines to keep records updated automatically.\n  * Provides coaching insights for sales managers to review rep performance.\n* **Why people love it:** It goes beyond basic note-taking by providing strategic revenue and pipeline intelligence.\n* **Pricing:** Starter plans around $19/user/month; enterprise sales plans scale up based on feature needs.\n\n---\n\n### 6. **Best Native / Built-In Platform Tools**\nIf you don't want to sign up for a third-party service, the native tools built directly into your primary video platform are now extremely powerful:\n\n* **Zoom AI Companion:** **Included for free** with paid Zoom accounts. Summarizes meetings, generates action items, and allows real-time questions during the call without installing extra plugins.\n* **Microsoft Copilot for Teams:** Ideal for large enterprise environments using Office 365. Offers seamless integration across Word, PowerPoint, Teams, and Outlook.\n* **Google Workspace Gemini for Meet:** Deeply integrated into the Google Workspace ecosystem, allowing instant export of recaps to Google Docs and Gmail.\n\n---\n\n### Quick Recommendation Guide: Which should you choose?\n\n* **Choose Fathom** if you want the best **free** tool for personal/one-on-one calls.\n* **Choose Fireflies.ai** if you rely heavily on **CRMs** (HubSpot, Salesforce) and want powerful multi-meeting search.\n* **Choose Tactiq** if you **hate meeting bots** cluttering your call participant lists.\n* **Choose Otter.ai** if you need **live, real-time collaboration** and slide captures during internal team meetings.\n* **Stick to Zoom AI Companion / MS Copilot** if you want an **all-in-one native solution** already covered by your existing enterprise subscriptions.","extractedBrands":[{"name":"Fireflies.ai","domain":"fireflies.ai","position":1},{"name":"Fathom","domain":null,"position":2},{"name":"Otter.ai","domain":"otter.ai","position":3},{"name":"Tactiq","domain":null,"position":4},{"name":"Avoma","domain":null,"position":5},{"name":"Zoom","domain":"zoom.us","position":6},{"name":"Microsoft","domain":"microsoft.com","position":7},{"name":"Google Workspace","domain":"google.com","position":8},{"name":"HubSpot","domain":"hubspot.com","position":9},{"name":"Salesforce","domain":"salesforce.com","position":10},{"name":"Google Meet","domain":null,"position":11},{"name":"Microsoft Teams","domain":null,"position":12}]},{"provider":"google_ai_mode","run":1,"model":"google_ai_mode","capturedAt":"2026-11-01T04:59:41.719Z","text":"The market for AI meeting assistants has matured past basic transcription—now focusing on searchable knowledge bases, analytics, and \"bot-free\" options.\n\nThe top brands and tools that people actually use come down to a few standout platforms, categorized by how they fit into a workflow:\n\nThe Heavy Hitters (Most Widely Used by Teams)\n\nFireflies.ai Best for: CRM sync, deep team collaboration, and search. Why people use it: It’s a reliable bot that auto-joins Zoom, Google Meet, and Teams. It features deep integrations (like connecting directly with Claude or CRMs) and strong meeting analytics (speaker talk-times, sentiment, and topic tracking). Otter.ai Best for: Real-time voice transcription and searchable institutional knowledge. Why people use it: One of the original market leaders with millions of users. It excels at generating live notes, automated summaries, and allowing you to chat with an AI agent about past meetings. (Note: Enterprise buyers often weigh privacy terms and platform maturity when choosing it.)\n\nThe Best Free & Solo Options\n\nFathom Fathom Best for: Individuals and small teams wanting a generous free tier. Why people use it: Fathom is famous for offering unlimited recording and transcription on its free plan. It’s fast, highly accurate, and doesn't lock core summary features behind a paywall for solo users.\n\nThe \"No-Bot\" Shift (Clean & Private)\n\nGranola Best for: People who hate having an obvious \"recording bot\" sitting in a video call. Why people use it: Instead of relying on a bot to join the call, Granola runs locally on your desktop. It lets you type your own quick shorthand notes during a meeting, and then uses AI to combine your human thoughts with the audio transcript into a polished final document.\n\nBest for Security & Privacy-Focused Teams\n\nFellow Best for: Structured meeting agendas and strict data governance. Why people use it: Fellow treats security as a top priority—explicitly ensuring that your meeting data is never used to train external AI models. It bridges the gap between collaborative agendas, action items, and AI summaries.\n\nTo help narrow down which one fits your exact routine, tell me:\n\nDo you prefer a bot that auto-joins your calls, or a bot-free desktop app? What video platform do you use most (Zoom, Google Meet, MS Teams)? Are you looking for a free tool or an enterprise solution for a whole team?","extractedBrands":[{"name":"Fireflies.ai","domain":"fireflies.ai","position":1},{"name":"Otter.ai","domain":"otter.ai","position":2},{"name":"Fathom","domain":null,"position":3},{"name":"Granola","domain":null,"position":4},{"name":"Fellow","domain":null,"position":5}]},{"provider":"google_aio","run":1,"model":"google_aio","capturedAt":"2026-11-01T04:59:41.719Z","text":"The best AI meeting assistants depend on whether you want a software tool that joins your online calls or a dedicated hardware device for in-person and hybrid conversations.\n\nTop Software & Cloud AI Meeting Assistants (Used for Zoom, Teams & Google Meet)\n\nFellow: Widely regarded as a top overall AI meeting assistant because it balances collaborative agenda building, accurate live transcripts, clean summaries, and strong team execution workflows. Otter.ai: One of the most popular transcription-first tools, known for real-time collaborative note-taking, speaker identification, and searchable archives across past meetings. Fireflies.ai: A favorite for teams needing deep CRM integrations (Salesforce, HubSpot), Slack connectivity, and broad team-level conversation intelligence and analytics. Fathom: A great choice if you want a generous free tier, fast post-meeting recaps, and one-click email follow-up drafts for customer-facing calls. Granola: Popular with product teams, researchers, and frequent interviewers because it operates as a clean note-taking companion without forcing an intrusive bot into your live video calls. Krisp: Ideal if your main pain point is background noise; it provides superior AI noise cancellation and bot-free recording from busy environments like coffee shops.\n\nTop Hardware & Device AI Meeting Assistants\n\nOwl Labs Meeting Owl 4+ $1,999.00 Full Compass Systems & more 4.5 (50) A premier 360-degree 4K video-conferencing and smart-speaker camera system built to automatically focus on active speakers in hybrid boardrooms. Comulytic Note Pro $138.99 $159 Comulytic & more 4.3 (64) A slim, portable AI voice recorder and note taker designed for executives, sales reps, and consultants, featuring multi-speaker recognition and free unlimited transcription features. Viaim RecDot $199.99 viaim & more 4.0 (57) AI-powered conference earbuds that combine active noise cancellation (ANC) with real-time transcription, live translation across dozens of languages, and instant summary generation. Flowtica Scribe $384.60 $418 Flowtica 5.0 (1) A specialized executive AI pen and recording bundle designed to capture in-person commitments and map key timestamps with physical click markers. Show more\n\nWhat Real Users Say\n\nFeedback highlights how different platforms fit specific workflows:\n\nUsers emphasize ease of use, searchable transcripts, and avoiding bloated meeting notes. “ if you're looking for one tool that balances transcription summaries integrations usability and overall business value Fellow AI is my top recommendation. ” YouTube · AI Stack HQ “ Many users say Fathom makes customer meetings easier by providing instant recaps and even drafting follow-up emails. ” G2 “ A cool feature they have is advanced search functionality to find information from past meetings (e.g., 'what are my takeaways from calls this week'). ” Reddit · r/SaaS\n\nIf you'd like to narrow this down, tell me:Do you mostly take notes for online video calls (Zoom/Teams) or in-person meetings ?\nDo you need CRM/Slack integrations or just clean summaries ?","extractedBrands":[{"name":"Fellow","domain":null,"position":1},{"name":"Otter.ai","domain":"otter.ai","position":2},{"name":"Fireflies.ai","domain":"fireflies.ai","position":3},{"name":"Fathom","domain":null,"position":4},{"name":"Granola","domain":null,"position":5},{"name":"Krisp","domain":"krisp.ai","position":6},{"name":"Owl Labs","domain":"owllabs.com","position":7},{"name":"Comulytic","domain":null,"position":8},{"name":"Viaim","domain":null,"position":9},{"name":"Flowtica","domain":"flowtica.com","position":10}]},{"provider":"grok","run":1,"model":"grok-4.3","capturedAt":"2026-11-01T04:59:41.719Z","text":"**The top AI meeting assistants that people actually use in 2026 are Fathom, Fireflies.ai, Otter.ai, Granola, and Fellow.** These consistently rank highest across independent reviews, comparison sites, G2/Capterra ratings (with substantial review volumes indicating real-world adoption), and discussions.[[1]](https://www.citehawk.com/leaderboards/ai-meeting-assistants)[[1]](https://www.citehawk.com/leaderboards/ai-meeting-assistants)\n\nThere is no universal “best”—it depends on your priorities like free usage, bot vs. bot-free recording, CRM integrations, real-time transcription, team collaboration, privacy, or structured workflows (e.g., agendas and action items). Built-in options from Zoom, Microsoft Teams, or Google Meet also work well if you’re already in one ecosystem.[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)\n\n### Top Recommendations\nHere are the standout products, grouped by common use cases, based on frequency of mentions, ratings, and features highlighted in 2026 roundups:\n\n- **Fathom** — Best free/generous plan for individuals and small teams.  \n  It offers unlimited recordings, transcripts, and storage on the free tier (with some AI summary limits), fast summaries, and easy Zoom/Teams/Meet integration. High user ratings (e.g., 5.0 on G2 with thousands of reviews). Bot joins by default (bot-free Mac beta available). Great for sales reps or anyone wanting zero-cost capture without hassle. Paid plans start around $16/user/month annually.[[3]](https://www.aicentralresources.com/blog/8-best-ai-meeting-assistants)[[4]](https://autogpt.net/the-10-best-ai-meeting-assistants/)\n\n- **Fireflies.ai** — Best for teams, sales, integrations, and searchable archives.  \n  Excels at CRM sync (Salesforce, HubSpot, etc.), conversation intelligence, multilingual support (often 60–100+ languages), action items, and team rollouts. Strong for revenue teams and broad workflows. Frequently tops “overall” or AI-recommendation lists. Free plan available; Pro around $10/seat/month annually.[[1]](https://www.citehawk.com/leaderboards/ai-meeting-assistants)[[1]](https://www.citehawk.com/leaderboards/ai-meeting-assistants)\n\n- **Otter.ai** — Best for real-time/live transcription and collaboration.  \n  Known for accurate live transcripts (with speaker ID), in-call highlighting/chat, searchable meeting history, and AI questions across past calls. Solid for English business/enterprise use and in-person recording via mobile. Widely recognized and used. Free Basic (limited minutes); Pro around $8–17/user/month.[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)[[3]](https://www.aicentralresources.com/blog/8-best-ai-meeting-assistants)\n\n- **Granola** — Best bot-free/personal option for individuals in back-to-back meetings.  \n  Records on-device without a bot joining the call (you can type notes while it enriches afterward). Privacy-friendly and popular for solo users on Mac/Windows. Free plan with paid upgrades (~$14/user/month). Often praised in privacy-focused or “no bot” discussions.[[5]](https://wisprflow.ai/notetaker/best-ai-meeting-assistants)[[6]](https://toolradar.com/guides/best-ai-meeting-assistants)\n\n- **Fellow** — Best for structured team meetings, agendas, and governance.  \n  Combines capture (bot or bot-free), agendas, action items, search, integrations, and compliance features (e.g., SOC 2, HIPAA options). Ideal for mid-sized/enterprise teams needing follow-through and shared workflows. Strong ratings and mentions for team use. Free/limited plan; paid from ~$7/user/month.[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)[[7]](https://www.wireranked.com/best-ai-meeting-assistants)\n\n### Other Notable Mentions\n- **tl;dv**: Good for clips/highlights, multilingual needs, and team sharing.[[1]](https://www.citehawk.com/leaderboards/ai-meeting-assistants)\n- **Krisp**: Strong noise cancellation alongside notes.[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)\n- **Read.ai or Gong**: Analytics/coaching or advanced sales/revenue intelligence.[[3]](https://www.aicentralresources.com/blog/8-best-ai-meeting-assistants)\n- Built-ins like **Zoom AI Companion**, **Microsoft Copilot**, or **Google Gemini in Meet** for seamless platform-native use.[[8]](https://www.aimeetingassistantreviews.com/rankings/)\n\n### Quick Comparison Tips\nMany sources emphasize segmentation: Fathom for free/unlimited personal use, Fireflies for integrations/teams, Otter for live transcripts, Granola for no-bot simplicity, and Fellow for full meeting lifecycle management.[[2]](https://meetingnotes.com/blog/ai-meeting-assistants)[[9]](https://notechase.ai/top-5-ai-meeting-assistants/)\n\n**Pricing** varies (often with annual discounts); most have free tiers or trials. Check G2/Capterra for the latest user reviews, as volumes are highest for Fathom, Fireflies, Otter, and Fellow.[[6]](https://toolradar.com/guides/best-ai-meeting-assistants)\n\nTest a couple on your actual meetings (most integrate easily with Zoom, Teams, or Meet) since transcription accuracy, speaker ID, and post-meeting usability can vary by accent, audio quality, or language. Privacy-conscious users often prefer bot-free options like Granola. For the latest details, review vendor sites directly, as features evolve quickly.","extractedBrands":[{"name":"Fathom","domain":null,"position":1},{"name":"Fireflies.ai","domain":"fireflies.ai","position":2},{"name":"Otter.ai","domain":"otter.ai","position":3},{"name":"Granola","domain":null,"position":4},{"name":"Fellow","domain":null,"position":5},{"name":"Zoom","domain":"zoom.us","position":6},{"name":"Microsoft Teams","domain":null,"position":7},{"name":"Google Meet","domain":"meet.google.com","position":8},{"name":"tl;dv","domain":null,"position":9},{"name":"Krisp","domain":null,"position":10},{"name":"Read.ai","domain":null,"position":11},{"name":"Gong","domain":null,"position":12},{"name":"Zoom AI Companion","domain":null,"position":13},{"name":"Microsoft Copilot","domain":null,"position":14},{"name":"Google Gemini","domain":null,"position":15}]},{"provider":"openai","run":1,"model":"gpt-6-sol","capturedAt":"2026-11-01T04:59:41.719Z","text":"**My shortlist:** start with **Fathom, Granola, Fireflies.ai, and Otter.ai**. They’re established options with different strengths—not four tools you need to install at once. For evidence that these are products businesses actually buy, Ramp’s October 2026 spending data places Granola and Fireflies among the leading dedicated meeting-notetaker vendors in its customer sample; that data is not a measure of everyone’s usage, and free users won’t necessarily appear in it. ([ramp.com](https://ramp.com/vendors/categories/ai-meeting-notetakers?utm_source=openai))\n\n| Product | Best reason to choose it |\n|---|---|\n| **Fathom** | **Best free starting point.** Its individual plan includes unlimited recordings and transcription across Zoom, Google Meet, and Teams. Advanced summaries are limited on the free plan, so check whether the standard summary meets your needs. ([help.fathom.video](https://help.fathom.video/en/articles/5290881?utm_source=openai)) |\n| **Granola** | **Best personal notepad without a meeting bot.** It captures audio from your device, lets you work with your own notes, and supports Zoom, Meet, Teams, and other meeting apps. ([granola.ai](https://www.granola.ai/?referee=Agustin_Roig&utm_source=openai)) |\n| **Fireflies.ai** | **Best for a team building a searchable meeting archive.** It automatically captures meetings, searches across past conversations, and connects notes to tools such as CRMs and project-management apps. ([fireflies.ai](https://fireflies.ai/?fpr=jan1234&utm_source=openai)) |\n| **Otter.ai** | **Best if live transcription matters most.** Its notetaker joins Zoom, Meet, and Teams meetings and provides a real-time transcript, live summary, and meeting Q&A. ([help.otter.ai](https://help.otter.ai/hc/en-us/articles/4425393298327-Otter-Notetaker-Overview?trk=article-ssr-frontend-pulse_little-text-block&utm_source=openai)) |\n| **tl;dv** | **Best for sharing video moments.** It records and transcribes meetings, then turns selected transcript passages into shareable clips or reels. ([tldv.io](https://tldv.io/features/meeting-recordings-transcriptions/?utm_source=openai)) |\n| **Read AI** | **Best if you want meeting analytics as well as notes.** Alongside summaries and action items, it offers engagement and participation insights. ([read.ai](https://www.read.ai/meeting-reports?utm_source=openai)) |\n\n**Check what you already pay for first.** Zoom Workplace has built-in AI meeting summaries and *My Notes*; Microsoft Teams offers AI recap and Facilitator features under eligible licenses; and Google Meet’s *Take notes for me* saves notes to Google Docs under eligible plans. A built-in option may be enough if your meetings mostly stay on one platform. ([zoom.com](https://www.zoom.com/en/products/ai-assistant/features/ai-note-taking/?trk=article-ssr-frontend-pulse_little-text-block&utm_source=openai))\n\n**If you want one answer:** try **Fathom** for a free individual setup, **Granola** if you dislike a bot joining calls, or **Fireflies** if the notes need to become a shared, searchable team resource. Before enabling automatic capture, check who can access the resulting notes and recordings and make sure participants know the meeting is being captured.","extractedBrands":[{"name":"Fathom","domain":"fathom.video","position":1},{"name":"Granola","domain":"granola.ai","position":2},{"name":"Fireflies.ai","domain":"fireflies.ai","position":3},{"name":"Otter.ai","domain":"otter.ai","position":4},{"name":"tl;dv","domain":"tldv.io","position":5},{"name":"Read AI","domain":"read.ai","position":6},{"name":"Zoom","domain":"zoom.com","position":7},{"name":"Microsoft Teams","domain":null,"position":8},{"name":"Google Meet","domain":null,"position":9}]},{"provider":"perplexity","run":1,"model":"sonar","capturedAt":"2026-11-01T04:59:41.719Z","text":"The best **widely used AI meeting assistants** are **Fathom, Fireflies.ai, Otter.ai, Fellow, Granola, and the built-in assistants from Zoom, Microsoft Teams, and Google Meet**. The right choice mainly depends on whether you prioritize free recording, integrations, real-time transcription, bot-free notes, or enterprise governance.\n\n| Product | Best for | Why people use it |\n|---|---|---|\n| **Fathom** | Best free option and sales calls | Generous free plan, instant summaries, transcripts, action items, clips, and CRM integrations. It is frequently shortlisted among the leading third-party notetakers.[1][2][5] |\n| **Fireflies.ai** | Teams, integrations, and searchable meeting archives | Automatically records and transcribes meetings, supports many integrations and languages, and lets teams search across past conversations.[1][5][7] |\n| **Otter.ai** | Live transcription and meeting Q&A | A well-known option for real-time transcription, speaker identification, searchable notes, action items, and asking questions about meetings.[2][4] |\n| **Fellow** | Structured team meetings and privacy-conscious organizations | Combines meeting notes, agendas, action items, feedback, and governance in a collaborative workspace; it ranks highly in enterprise-oriented comparisons.[3][6] |\n| **Granola** | Bot-free, human-led notes | Runs without sending a visible meeting bot into the call and combines the user’s own notes with AI-generated context and summaries.[1][5][7] |\n| **Zoom AI Companion** | Organizations already using Zoom | Provides summaries, action items, recordings, and follow-up workflows inside Zoom, making it a practical default for Zoom-centric companies.[2][3][9] |\n| **Microsoft 365 Copilot in Teams** | Microsoft workplaces | Produces Teams recaps, action items, follow-ups, and meeting-chat assistance within the Microsoft 365 environment.[3][9] |\n| **Google Gemini in Meet** | Google Workspace workplaces | Offers Meet note-taking, summaries, and action items with native Workspace integration.[3][7][9] |\n| **tl;dv** | Meeting search, multilingual teams, and European data needs | Supports Zoom, Google Meet, and Teams, with strong search capabilities, broad language coverage, and EU data-residency options.[1][7][8] |\n| **Avoma** | Sales and revenue teams | Adds conversation analytics, meeting intelligence, sales coaching, and CRM-oriented workflows.[1][6][8] |\n| **Krisp** | Better audio plus bot-free capture | Known primarily for noise cancellation and audio improvement, while also offering meeting transcription and notes without requiring a meeting bot.[1][6][7] |\n| **Read AI** | Meeting analytics and cross-meeting insights | Focuses on meeting analytics, participation insights, and searching across meeting-related information.[6][7] |\n\n## Practical recommendations\n\n- **Best overall for most individuals:** **Fathom**—especially if a strong free plan matters.[2][5]\n- **Best for a team rollout:** **Fireflies.ai**—particularly when CRM, collaboration, and searchable meeting history are important.[1][5]\n- **Best for live transcription:** **Otter.ai**.[2][4]\n- **Best bot-free experience:** **Granola**.[1][5][7]\n- **Best for formal team workflows:** **Fellow**.[3][6]\n- **Best if already paying for a work suite:** Use **Zoom AI Companion, Teams Copilot, or Gemini in Meet** rather than adding another vendor.[3][9]\n- **Best for sales organizations:** **Avoma** or **Fathom**.[1][6][8]\n- **Best for privacy or European data requirements:** **Fellow** or **tl;dv**, subject to reviewing each product’s current data-retention and hosting policies.[3][7]\n\nThe most credible shortlist of products that appear repeatedly across current comparisons and user-review data is **Fathom, Fireflies.ai, Otter.ai, Fellow, Granola, tl;dv, and the native assistants from Zoom, Microsoft, and Google**.[3][4][5][9]","extractedBrands":[{"name":"Fathom","domain":"fathom.video","position":1},{"name":"Fireflies.ai","domain":"fireflies.ai","position":2},{"name":"Otter.ai","domain":"otter.ai","position":3},{"name":"Fellow","domain":"fellow.app","position":4},{"name":"Granola","domain":null,"position":5},{"name":"Zoom","domain":"zoom.us","position":6},{"name":"Microsoft","domain":"microsoft.com","position":7},{"name":"Google","domain":"google.com","position":8},{"name":"tl;dv","domain":null,"position":9},{"name":"Avoma","domain":"avoma.com","position":10},{"name":"Krisp","domain":"krisp.ai","position":11},{"name":"Read AI","domain":null,"position":12}]}]}